Administrator

General

• Assisting in tendering and quoting for jobs
• Opening supplier accounts and ensuring the supplier accounts information is kept up to date
• Ordering equipment as and when required
• Applications for accreditations and memberships
• Sending out PPM schedules and recording PPM schedules
• Issuing PPM summary reports
• Processing additional work request forms and material request forms
• Arranging jobs with clients
• Booking in subcontractors
• Assisting in the management of health and safety
• General assistance and duties

Accounts

• Processing sales invoices – ensuring they are logged and sent in a timely manner
• Providing monthly statements to clients of outstanding invoices
• Chasing outstanding invoices – including sending reminder letters as and when required
• Process purchase invoices – ensuring they are logged on the system
• Assistance with VAT Returns
• Assistance with year-end accounts

CIS Scheme

• Obtaining the relevant paperwork from new sub-contractors
• Verifying new sub-contractors with the accountants
• Sending CIS return statements to the relevant sub-contractors monthly
• Ensuring that the contact details of sub-contractors are kept up to date
• Ensuring that up-to-date insurance certificates are on file for sub-contractors

Marketing

• Sending out marketing mailshots
• Updating the marketing spreadsheet

Package

• £18,000 to £25,000 per annum subject to experience and hours worked
• 25 – 35 hours per week
• Up to 22 days holiday per annum