Office Administrator

New Ash Green, Kent

Job Role

The is for an administrator based at our head office in New Ash Green, Kent. The role will involve

 

  • Processing sales invoices – ensuring they are logged and sent in a timely manner
  • Providing monthly statements to clients of outstanding invoices
  • Chasing for outstanding invoices – including sending reminder letters as and when required
  • Process purchase invoices – ensuring they are logged on the system
  • Obtaining the relevant paperwork from new sub-contractors
  • Verifying new sub-contractors with the accountants
  • Sending CIS return statements to the relevant sub-contractors on a monthly basis
  • Ensuring that the contact details of sub-contractors are kept up to date
  • Ensuring that up to date insurance certificates are on file for sub-contractors
  • Ordering the appropriate PPE equipment
  • Ensuring that all PPE equipment is logged and kept up to date
  • Ensuring that the tools and equipment log is kept up to date and that tools are calibrated and / or inspected
  • Opening supplier accounts and ensuring the supplier accounts information is kept up to date
  • Assistance with the applications for accreditations and memberships
  • Chasing engineers for their weekly timesheets / paperwork and updating the employee timesheet spreadsheet

Candidate Requirements

  • Previous administration / office experience
  • Intermediate at Microsoft Word, Excel and Outlook
  • GCSE or equivalent in Maths and English

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